Very common scenario: you have a "split" database--a database split into "front" and "back" ends--and you move this database around from one machine to another, or one location to another, and you have to refresh the table links. How do you do this more easily?
The following code, when executed, will automatically refresh the table links for you. It has a few caveats:
Function UpdateLinkedDatabase() As Boolean '--------------------------------- 'Updates the linked table links 'ensures the PDMS data file used is in the same directory as the PDMS file '(runs from Autoexec macro) or from function called on hidden form '--------------------------------- 'Data table has to be in the same folder and be the same name except ' for ending in _be. This can be modified in the line with the comment ' Line specifying name conventions of backend 'Modified by Glenn Austin on 26/11/99 On Error GoTo UpdateLinkedDatabase_Error Dim dbs As Database Dim tdf As TableDef Dim strLink As String, strFileName As String, strCurrentLink As String Dim intFileLength As Integer 'get required link details Set dbs = CurrentDb strFileName = dbs.Name intFileLength = Len(strFileName) ' Next line is for specifying name conventions of backend strFileName = Left(strFileName, intFileLength - 4) & "_be.mdb" strLink = ";DATABASE=" & strFileName 'link required 'get current link details. In quotes, enter the name of one of the tables which exists Set tdf = dbs.TableDefs("tblInvoices") strCurrentLink = tdf.Connect 'current link If strLink = strCurrentLink Then UpdateLinkedDatabase = False Exit Function End If 'update links for linked tables For Each tdf In dbs.TableDefs If tdf.Name Like "tbl*" Then tdf.Connect = strLink tdf.RefreshLink End If Next tdf UpdateLinkedDatabase = True MsgBox "Linked tables have been updated" Exit Function UpdateLinkedDatabase_Error: MsgBox "An error has occurred while trying to update the linked tables." _ & " Ensure the PDMS Data File is in the same folder as the PDMS file." _ , vbOKOnly, "Check PDMS Data File" Exit Function End Function |
The other method, derived from MVPS.Org site, contains much longer code, but this code allows the backend to be located in a place besides where the front-end is located. Note: like the 1st method, certain permissions have to be granted to secured databases to allow regular users--not just the administrator--to perform this operation. You can go to Microsoft's Link about this, or I have a page of my own (derived from Microsoft's, actually) explaining how.
To create the function:
' Function name for calling is fRefreshLinks() '***************** Code Start ************** 'This code was originally written by Ken Getz. 'It is not to be altered or distributed, 'except as part of an application. 'You are free to use it in any application, 'provided the copyright notice is left unchanged. ' ' Code courtesy of: ' Microsoft Access 95 How-To ' Ken Getz and Paul Litwin ' Waite Group Press, 1996 Type tagOPENFILENAME lStructSize As Long hwndOwner As Long hInstance As Long strFilter As String strCustomFilter As String nMaxCustFilter As Long nFilterIndex As Long strFile As String nMaxFile As Long strFileTitle As String nMaxFileTitle As Long strInitialDir As String strTitle As String Flags As Long nFileOffset As Integer nFileExtension As Integer strDefExt As String lCustData As Long lpfnHook As Long lpTemplateName As String End Type Declare Function aht_apiGetOpenFileName Lib "comdlg32.dll" _ Alias "GetOpenFileNameA" (OFN As tagOPENFILENAME) As Boolean Declare Function aht_apiGetSaveFileName Lib "comdlg32.dll" _ Alias "GetSaveFileNameA" (OFN As tagOPENFILENAME) As Boolean Declare Function CommDlgExtendedError Lib "comdlg32.dll" () As Long Global Const ahtOFN_READONLY = &H1 Global Const ahtOFN_OVERWRITEPROMPT = &H2 Global Const ahtOFN_HIDEREADONLY = &H4 Global Const ahtOFN_NOCHANGEDIR = &H8 Global Const ahtOFN_SHOWHELP = &H10 ' You won't use these. 'Global Const ahtOFN_ENABLEHOOK = &H20 'Global Const ahtOFN_ENABLETEMPLATE = &H40 'Global Const ahtOFN_ENABLETEMPLATEHANDLE = &H80 Global Const ahtOFN_NOVALIDATE = &H100 Global Const ahtOFN_ALLOWMULTISELECT = &H200 Global Const ahtOFN_EXTENSIONDIFFERENT = &H400 Global Const ahtOFN_PATHMUSTEXIST = &H800 Global Const ahtOFN_FILEMUSTEXIST = &H1000 Global Const ahtOFN_CREATEPROMPT = &H2000 Global Const ahtOFN_SHAREAWARE = &H4000 Global Const ahtOFN_NOREADONLYRETURN = &H8000 Global Const ahtOFN_NOTESTFILECREATE = &H10000 Global Const ahtOFN_NONETWORKBUTTON = &H20000 Global Const ahtOFN_NOLONGNAMES = &H40000 ' New for Windows 95 Global Const ahtOFN_EXPLORER = &H80000 Global Const ahtOFN_NODEREFERENCELINKS = &H100000 Global Const ahtOFN_LONGNAMES = &H200000 Function TestIt() Dim strFilter As String Dim lngFlags As Long strFilter = ahtAddFilterItem(strFilter, "Access Files (*.mda, *.mdb)", _ "*.MDA;*.MDB") strFilter = ahtAddFilterItem(strFilter, "dBASE Files (*.dbf)", "*.DBF") strFilter = ahtAddFilterItem(strFilter, "Text Files (*.txt)", "*.TXT") strFilter = ahtAddFilterItem(strFilter, "All Files (*.*)", "*.*") MsgBox "You selected: " & ahtCommonFileOpenSave(InitialDir:="C:\", _ Filter:=strFilter, FilterIndex:=3, Flags:=lngFlags, _ DialogTitle:="Hello! Open Me!") ' Since you passed in a variable for lngFlags, ' the function places the output flags value in the variable. Debug.Print Hex(lngFlags) End Function Function GetOpenFile(Optional varDirectory As Variant, _ Optional varTitleForDialog As Variant) As Variant ' Here's an example that gets an Access database name. Dim strFilter As String Dim lngFlags As Long Dim varFileName As Variant ' Specify that the chosen file must already exist, ' don't change directories when you're done ' Also, don't bother displaying ' the read-only box. It'll only confuse people. lngFlags = ahtOFN_FILEMUSTEXIST Or _ ahtOFN_HIDEREADONLY Or ahtOFN_NOCHANGEDIR If IsMissing(varDirectory) Then varDirectory = "" End If If IsMissing(varTitleForDialog) Then varTitleForDialog = "" End If ' Define the filter string and allocate space in the "c" ' string Duplicate this line with changes as necessary for ' more file templates. strFilter = ahtAddFilterItem(strFilter, _ "Access (*.mdb)", "*.MDB;*.MDA") ' Now actually call to get the file name. varFileName = ahtCommonFileOpenSave( _ OpenFile:=True, _ InitialDir:=varDirectory, _ Filter:=strFilter, _ Flags:=lngFlags, _ DialogTitle:=varTitleForDialog) If Not IsNull(varFileName) Then varFileName = TrimNull(varFileName) End If GetOpenFile = varFileName End Function Function ahtCommonFileOpenSave( _ Optional ByRef Flags As Variant, _ Optional ByVal InitialDir As Variant, _ Optional ByVal Filter As Variant, _ Optional ByVal FilterIndex As Variant, _ Optional ByVal DefaultExt As Variant, _ Optional ByVal FileName As Variant, _ Optional ByVal DialogTitle As Variant, _ Optional ByVal hwnd As Variant, _ Optional ByVal OpenFile As Variant) As Variant ' This is the entry point you'll use to call the common ' file open/save dialog. The parameters are listed ' below, and all are optional. ' ' In: ' Flags: one or more of the ahtOFN_* constants, OR'd together. ' InitialDir: the directory in which to first look ' Filter: a set of file filters, set up by calling ' AddFilterItem. See examples. ' FilterIndex: 1-based integer indicating which filter ' set to use, by default (1 if unspecified) ' DefaultExt: Extension to use if the user doesn't enter one. ' Only useful on file saves. ' FileName: Default value for the file name text box. ' DialogTitle: Title for the dialog. ' hWnd: parent window handle ' OpenFile: Boolean(True=Open File/False=Save As) ' Out: ' Return Value: Either Null or the selected filename Dim OFN As tagOPENFILENAME Dim strFileName As String Dim strFileTitle As String Dim fResult As Boolean ' Give the dialog a caption title. If IsMissing(InitialDir) Then InitialDir = CurDir If IsMissing(Filter) Then Filter = "" If IsMissing(FilterIndex) Then FilterIndex = 1 If IsMissing(Flags) Then Flags = 0& If IsMissing(DefaultExt) Then DefaultExt = "" If IsMissing(FileName) Then FileName = "" If IsMissing(DialogTitle) Then DialogTitle = "" If IsMissing(hwnd) Then hwnd = Application.hWndAccessApp If IsMissing(OpenFile) Then OpenFile = True ' Allocate string space for the returned strings. strFileName = Left(FileName & String(256, 0), 256) strFileTitle = String(256, 0) ' Set up the data structure before you call the function With OFN .lStructSize = Len(OFN) .hwndOwner = hwnd .strFilter = Filter .nFilterIndex = FilterIndex .strFile = strFileName .nMaxFile = Len(strFileName) .strFileTitle = strFileTitle .nMaxFileTitle = Len(strFileTitle) .strTitle = DialogTitle .Flags = Flags .strDefExt = DefaultExt .strInitialDir = InitialDir ' Didn't think most people would want to deal with ' these options. .hInstance = 0 '.strCustomFilter = "" '.nMaxCustFilter = 0 .lpfnHook = 0 'New for NT 4.0 .strCustomFilter = String(255, 0) .nMaxCustFilter = 255 End With ' This will pass the desired data structure to the ' Windows API, which will in turn it uses to display ' the Open/Save As Dialog. If OpenFile Then fResult = aht_apiGetOpenFileName(OFN) Else fResult = aht_apiGetSaveFileName(OFN) End If ' The function call filled in the strFileTitle member ' of the structure. You'll have to write special code ' to retrieve that if you're interested. If fResult Then ' You might care to check the Flags member of the ' structure to get information about the chosen file. ' In this example, if you bothered to pass in a ' value for Flags, we'll fill it in with the outgoing ' Flags value. If Not IsMissing(Flags) Then Flags = OFN.Flags ahtCommonFileOpenSave = TrimNull(OFN.strFile) Else ahtCommonFileOpenSave = vbNullString End If End Function Function ahtAddFilterItem(strFilter As String, _ strDescription As String, Optional varItem As Variant) As String ' Tack a new chunk onto the file filter. ' That is, take the old value, stick onto it the description, ' (like "Databases"), a null character, the skeleton ' (like "*.mdb;*.mda") and a final null character. If IsMissing(varItem) Then varItem = "*.*" ahtAddFilterItem = strFilter & _ strDescription & vbNullChar & _ varItem & vbNullChar End Function Private Function TrimNull(ByVal strItem As String) As String Dim intPos As Integer intPos = InStr(strItem, vbNullChar) If intPos > 0 Then TrimNull = Left(strItem, intPos - 1) Else TrimNull = strItem End If End Function '************** Code End ***************** '***************** Code Start *************** ' This code was originally written by Dev Ashish. ' It is not to be altered or distributed, ' except as part of an application. ' You are free to use it in any application, ' provided the copyright notice is left unchanged. ' ' Code Courtesy of ' Dev Ashish ' Function fRefreshLinks() As Boolean Dim strMsg As String, collTbls As Collection Dim i As Integer, strDBPath As String, strTbl As String Dim dbCurr As Database, dbLink As Database Dim tdfLocal As TableDef Dim varRet As Variant Dim strNewPath As String Const cERR_USERCANCEL = vbObjectError + 1000 Const cERR_NOREMOTETABLE = vbObjectError + 2000 On Local Error GoTo fRefreshLinks_Err If MsgBox("Are you sure you want to reconnect all Access tables?", _ vbQuestion + vbYesNo, "Please confirm...") = vbNo Then err.Raise cERR_USERCANCEL 'First get all linked tables in a collection Set collTbls = fGetLinkedTables 'now link all of them Set dbCurr = CurrentDb strMsg = "Do you wish to specify a different path for the Access Tables?" If MsgBox(strMsg, vbQuestion + vbYesNo, "Alternate data source...") = vbYes Then strNewPath = fGetMDBName("Please select a new datasource") Else strNewPath = vbNullString End If For i = collTbls.Count To 1 Step -1 strDBPath = fParsePath(collTbls(i)) strTbl = fParseTable(collTbls(i)) varRet = SysCmd(acSysCmdSetStatus, "Now linking '" & strTbl & "'....") If Left$(strDBPath, 4) = "ODBC" Then 'ODBC Tables 'ODBC Tables handled separately ' Set tdfLocal = dbCurr.TableDefs(strTbl) ' With tdfLocal ' .Connect = pcCONNECT ' .RefreshLink ' collTbls.Remove (strTbl) ' End With Else If strNewPath <> vbNullString Then 'Try this first strDBPath = strNewPath Else If Len(Dir(strDBPath)) = 0 Then 'File Doesn't Exist, call GetOpenFileName strDBPath = fGetMDBName("'" & strDBPath & "' not found.") If strDBPath = vbNullString Then 'user pressed cancel err.Raise cERR_USERCANCEL End If End If End If 'backend database exists 'putting it here since we could have 'tables from multiple sources Set dbLink = DBEngine(0).OpenDatabase(strDBPath) 'check to see if the table is present in dbLink strTbl = fParseTable(collTbls(i)) If fIsRemoteTable(dbLink, strTbl) Then 'everything's ok, reconnect Set tdfLocal = dbCurr.TableDefs(strTbl) With tdfLocal .Connect = ";Database=" & strDBPath .RefreshLink collTbls.Remove (.Name) End With Else err.Raise cERR_NOREMOTETABLE End If End If Next fRefreshLinks = True varRet = SysCmd(acSysCmdClearStatus) MsgBox "All Access tables were successfully reconnected.", _ vbInformation + vbOKOnly, _ "Success" fRefreshLinks_End: Set collTbls = Nothing Set tdfLocal = Nothing Set dbLink = Nothing Set dbCurr = Nothing Exit Function fRefreshLinks_Err: fRefreshLinks = False Select Case err Case 3059: Case cERR_USERCANCEL: MsgBox "No Database was specified, couldn't link tables.", _ vbCritical + vbOKOnly, _ "Error in refreshing links." Resume fRefreshLinks_End Case cERR_NOREMOTETABLE: MsgBox "Table '" & strTbl & "' was not found in the database" & _ vbCrLf & dbLink.Name & ". Couldn't refresh links", _ vbCritical + vbOKOnly, _ "Error in refreshing links." Resume fRefreshLinks_End Case Else: strMsg = "Error Information..." & vbCrLf & vbCrLf strMsg = strMsg & "Function: fRefreshLinks" & vbCrLf strMsg = strMsg & "Description: " & err.description & vbCrLf strMsg = strMsg & "Error #: " & Format$(err.Number) & vbCrLf MsgBox strMsg, vbOKOnly + vbCritical, "Error" Resume fRefreshLinks_End End Select End Function Function fIsRemoteTable(dbRemote As Database, strTbl As String) As Boolean Dim tdf As TableDef On Error Resume Next Set tdf = dbRemote.TableDefs(strTbl) fIsRemoteTable = (err = 0) Set tdf = Nothing End Function Function fGetMDBName(strIn As String) As String 'Calls GetOpenFileName dialog Dim strFilter As String strFilter = ahtAddFilterItem(strFilter, _ "Access Database(*.mdb;*.mda;*.mde;*.mdw) ", _ "*.mdb; *.mda; *.mde; *.mdw") strFilter = ahtAddFilterItem(strFilter, _ "All Files (*.*)", _ "*.*") fGetMDBName = ahtCommonFileOpenSave(Filter:=strFilter, _ OpenFile:=True, _ DialogTitle:=strIn, _ Flags:=ahtOFN_HIDEREADONLY) End Function Function fGetLinkedTables() As Collection 'Returns all linked tables Dim collTables As New Collection Dim tdf As TableDef, db As Database Set db = CurrentDb db.TableDefs.Refresh For Each tdf In db.TableDefs With tdf If Len(.Connect) > 0 Then If Left$(.Connect, 4) = "ODBC" Then ' collTables.Add Item:=.Name & ";" & .Connect, KEY:=.Name 'ODBC Reconnect handled separately Else collTables.Add Item:=.Name & .Connect, Key:=.Name End If End If End With Next Set fGetLinkedTables = collTables Set collTables = Nothing Set tdf = Nothing Set db = Nothing End Function Function fParsePath(strIn As String) As String If Left$(strIn, 4) <> "ODBC" Then fParsePath = right(strIn, Len(strIn) _ - (InStr(1, strIn, "DATABASE=") + 8)) Else fParsePath = strIn End If End Function Function fParseTable(strIn As String) As String fParseTable = Left$(strIn, InStr(1, strIn, ";") - 1) End Function '***************** Code End *************** |
To execute this function, obviously you would use the syntax Call fRefreshLinks or =fRefreshLinks()